The DeKalb County Election Commission is governed by five commissioners who are appointed by the State Election Commission for two year terms. The commissioners appoint and work closely with the Administrator of Elections.
We have a number of people ask what they need to do to become a candidate. This summary is meant to serve as a brief guide for potential candidates.
To be placed on the ballot, you have to pick up a petition at the DeKalb County Election Commission office on the first floor of the courthouse. You must get 25 registered voters from the jurisdiction you are running in to sign the petition. (It is suggested you get 40-50 names due to the fact some people may not be registered or have become ineligible to vote.) The petition must be returned to the Election Commission office by the qualifying deadline. The candidate does not have to return it personally. It is acceptable to mail it or have someone else drop it off. The Election Commission does need the original petition so faxes and emails will not be accepted. NOTE: THE PETITION PROCESS IS NOT REQUIRED FOR CANDIDATES WHOSE PARTY SELECTED THE LOCAL NOMINEE(S) BY CAUCUS.
It is likely a primary election will be called by one of the county political parties. If called the primary election will be May 6th, 2014. If so, this sets the qualifying deadline for candidates in both political parties and Independents. That qualifying deadline will be NOON February 20th. Candidates for Sheriff and Road Superintendent have another deadline—filing required paperwork with the POST Commission (for Sheriff candidates) or the Highway Officials Certification Board (for Road Superintendent candidates) by February 6th. Petitions will be available beginning November 22, 2013.
Before a candidate raises or spends money, the candidate needs to file an “Appointment of Political Treasurer” with the Election Commission. This form is available at http://www.tennessee.gov/tref/forms/ss-1120.pdf or can be obtained at our office. You can print it out online and bring it to us. We must have the original, so a fax or email will not work.
You may file the Appointment of Political Treasurer at any time, but it must be filed before you raise or spend money. The Registry of Election Finance has said that “incidental” expenses while you are thinking about running do not count. There are different regulations for judicial candidates, so please ask us before soliciting campaign funds.
A judicial candidate’s committee shall not solicit campaign contributions earlier than 180 days before an election. The first day a judicial candidate can solicit funds for the 2014 election is November 7, 2013.
However, a judicial candidate may appoint a treasurer more than 180 days before their election and may spend their own funds before the 180 day period.
You must file an Appointment of Treasurer form for each election cycle. If you are running for re-election, or if you ran the last time, a new Appointment of Treasurer needs to be filed. You have to file a new form for each election.
Once a candidate files an Appointment of Treasurer form, the candidate is required to file periodic disclosure reports. The reports are to be filed quarterly during the election year and semi-annually in either the year(s) before or after. Additionally, a report is due 10 days before any election. The report dates can be found at http://www.tennessee.gov/tref/cand/cand_filing.htm or you can obtain a copy at our office.
Since petitions are not available until November 22, 2013, potential candidates may wonder how they can declare or announce they are running. Individuals may be announced candidates and may begin soliciting campaign funds at any time before the election (see different rule for judicial candidates). That is a political strategy issue and each candidate must make that decision.
For offices other than administrative offices, a person may be exempt from filing a Campaign Financial Disclosure form. The office for which a person may be exempt MUST be part-time, compensation is less than $1,000 per month AND the candidate must have spent less than $1,000 on the campaign. If originally exempt and later in your campaign you spend $1,000 or more for campaigning, you are required to file campaign financial disclosure statements.
The State Registry of Election Financial (615-741-7959) or http://www.tennessee.gov/tref/contact.htm has jurisdiction over election financial issues. The DeKalb County Election Commission merely files the reports and makes them available to the public. The state office can answer any question you have about financial reports or requirements.
Finally, within 30 days after the qualifying deadline, a candidate must file a Conflict of Interest Statement with the Tennessee Ethics Commission in Nashville (http://www.tennessee.gov/tref/contact.htm). You can contact that office at (615) 741-7959.
The following candidates are listed on the ballot for the September 5, 2013 Alexandria Municipal Election:
MAYOR--JAMES H. YORK, JR
Under Tennessee law, voters are asked to present a photo ID, meeting the requirements below, whether voting early or on Election Day. There are two exceptions, however, to the new law.
WHAT FORM OF PHOTO ID DO I NEED TO BRING?
Tennessee driver's license with your photo; or United States Passport; or Department of Safety photo ID; or Photo ID issued by the federal government; or United States Military photo ID; or Gun permit card with your photo.
WHAT FORMS OF ID ARE NOT ACCEPTABLE?
A college photo ID or a photo ID not issued by the federal or Tennessee government.
WHO IS EXEMPT?
Voters who vote absentee by mail (view requirements to vote absentee at http://www.tn.gov/sos/election/bymail.htm) ; voters who are residents in a licensed nursing home or assited living center and who vote at the facility; voters who are hospitalized; voters with a religious objection to being photographed; and voters who are indigent and unable to obtain a photo ID without paying a fee.
WHAT IF I DO NOT BRING A PHOTO ID TO THE POLLING PLACE?
If you do not bring a photo ID and you are not exempt (see above exemptions), you must vote a provisional ballot.
You will then have two (2) business days after the election to return to the county election commission office to show a valid photo ID.
WHAT IF I DON'T HAVE A PHOTO ID?
You may obtain a free photo ID from the Tennessee Department of Safety.
For Citizens Without Government-Issued Photo IDs
• Under the new voter ID law, in order to get a photo ID for voting purposes, voters must show the following documentation to a Driver Service Center examiner:
o Proof of being a registered voter (a voter registration card);
o Proof of citizenship (such as a birth certificate); and
o Two proofs of Tennessee residency (such as a copy of a utility bill, vehicle registration/title, or bank statement).
• It is very important to bring these documents to the Driver Service Center. Under the law, you cannot be issued a photo ID without each of these required items. (If you do not have a birth certificate, ask to speak to a Driver Service Center manager who will work with you to identify possible other documentation to prove citizenship).
• For a photo ID, each applicant must also sign an affidavit under penalty of perjury stating that he or she does not have a valid government-issued photo ID for voting purposes.
For Citizens With Non-Photo Driver Licenses
• Any citizen who currently holds a non-photo Tennessee driver license may elect to simply get a photo driver license rather than a separate photo ID.
• If a citizen presents a voter registration card, and the citizen is only seeking to obtain a photo on the driver license, there will be no fee for this service.
To help reduce the wait time for voters who need government-issued photo IDs, these citizens will be placed in an "express service" category when entering a Driver Service Center. Please tell the employee greeting customers that you are at the center for a government-issued photo ID for voting purposes.
Remember, please notify your county election commission if your residence changes.
For more information please click on "RECRUITMENT GUIDE" in the menu on the left side of this page OR call 597-4146.
Voting system instructions and video demos are available at
There will be a period of Early Voting before every election. There are no special requirements to vote early, every registered voter is entitled to Early Vote. All Early Voting is done at the Election Commission office. Please see the Election Calendar for specific dates.
All early voting is in the Basement Courtroom, DeKalb County Courthouse, Public Square, Smithville. All registered voters are eligible to vote early. For specific dates and times, please see the Election Calendar.
We are working to make each polling place handicapped accessible. If you have a question about a particular polling place, or wish to report a problem with accessibility, please call 615-597-4146.
If your polling place is inaccessible, you have the right to vote at the election commission office on Election Day. Written notice of your intent is required 10 days before the first election you vote in.